The Contributor Tab

Contributors are all of the individuals involved in producing a book's content, such as the author, the editor of a collection of material, the photographer, etc. Data fields marked with a red * are mandatory for this page.

Two sub tabs will come up as per the image below.

The first sub tab allows you to enter details about the contributors to the specific title you are working on. 

Contributors Data Fields:

• Contributor's Role*: First you must define the contributor's role. If the contributor is an author, for instance, then you will click on By(author) in the drop-down menu.
• Contributor's Name*: You can either type in the person's name within the free text field or you can draw from the contacts section of your system.
• Onix: Tick this item if the contributor record should be sent in ONIX feeds.
• Show on Web: Tick this item if the record should be visible on the web (for web feeds).
• Contributor Role Desc: (optional) If sending to the web, this item allows you to customise the role further.

A corporate contributor is when an organisation is attributed to the authorship of a title rather than individual person/s.

To change the sequence of the contributor names, drag the arrow icon up and down.

To delete a contributor, click on the bin icon.

To add another contributor, click on Add another contributor and follow the instructions as written above.

• Corporate Contributors: This works in much the same way as the contributors, as described above. This opens up the following tabs: Adding a new Corporate contributor is done under Contacts --> Organisation Admin.

Once the contributors are added, you can click Update and move onto the second subtab: 

Contributors Statement Data Fields:

• Copy Biographical Note: By clicking on the contributor names, the biographical notes against their  names will appear in the Biographical Note box below. You can then adjust the text where necessary.
• Contributors Statement: (optional) The contributor statement is a way to indicate how you want names displayed in an eCatalogue. If this element is left blank, the names will be assembled from the contributor names and roles, but this element gives you more control. For instance: Written and illustrated by Fred and Emily Jackson. 
• Biographical Note: This is a single statement that is relevant to the authors of a particular book but it does not replace the individual author biographical notes. It will be used in preference to the author bios if it exists - for instance in AIs generated for this particular title.

Staff

In the Staff sub-tab, you can assign a Commissioning Editor, Editorial Assistant and Editor.

If the staff tab is not available to you, please log a call in the helpdesk.

Click Update to save your changes. Once you are finished working in the main Contributor tab, move into the Forms tab.

Tips & Tricks

You can assign contributors to your titles via bulk spreadsheet upload, our guidance on which can be found here.

Please also make sure to review our best practice on uploading data.