Setting Up Subjects

Subjects are an internal classification mechanism that will be sent out in onix with proprietary subject code 23. Subjects can be used to group titles within your catalogue or on your publisher website. A title can belong to many subjects.

Clicking on Subjects from the main Categorisation menu will take you to the following screen:

You can search your list by typing your subject into the search box.

To remove a subject, just tick a box in front of the subject you want to remove and click on Remove Selected button.

To create a new subject, click on Create New and you will be taken to a new screen:

 

In the first field, choose from the drop-down menu to determine if it is a Master subject or if it has a Parent subject. For more information on the Parent --> Child structure, see here.

Enter the subject's Code and Subject Name.

You should then type in the Subject Description. In this box you can organise text in different formats, can add links and also images.

When you are finished, click on the Create button and your subject will be visible in the list on the main Subject screen.

To edit a subject, click on the subject from the list and a new screen will show up with 2 tabs:

 

The first tab General is already explained in the text above. Here you can edit the details you have already entered about the subject. If you do this, please note that all books currently tagged with that subject on the system already will be updated automatically. You do NOT need to then go back and update individual titles.

When finished, click on the Update button and this will take you to the next tab Books: 

Here you can add books attached to your subject. Click on the empty Book Name field and you will be taken to the main book list; choose accordingly.

To add another book, click on Add another book. You can add as many books as needed.

When you are finished, click on the Update button.

Subjects may also have an SEO tab where appropriate. This is the website external URL to provide a navigation link (URL) to that subject.

A note on the Parent --> Child Structure

In lots of places in Stison, we refer to a 'parent' or 'child'. For example, in relation to Tags, Themes, Subjects or Categories. 

This structure allows you to add layers, or complexity, to your categorisation. For example, you may have a parent Subject, that then has sub-subjects, ie 'Child subjects'. 

Take this example. You might have a Parent subject of 'Contemporary Fiction'. Within that broad subject, you may want to then specify various kinds of contemporary fiction, such as Crime, Fantasy, Romance and Thrillers. In this case, these later, more specific, kinds would be your child subjects. 

In Stison, this would be set up as follows:

When you are selecting which subject to apply to a title in Title Manager, you will see the parent and child subjects displayed as such, with the child subjects indented: