The Royalty Contracts Page

In the Sales / Royalties Menu, you can view your Royalty Contracts. By navigating to this page and selecting a title, you can view the royalty contract in entirety, rather than broken down by product form. 

Whilst you can input your royalties information using this page, we recommend that you do so from the Royalties Page.

CREATING A ROYALTY CONTRACT

1. Select Create New, which will open up the following page

Assign a Contract Name.

The Contract Number will automatically populate when you select ‘Create’

If you would like an alternative name to appear in statement, you can assign one here. 

Here, you also have the opportunity to include any notes that you would like to be internally held against the contract.

The template checkbox can be used to create Royalty Contract Templates. 

You also have the option of entering a Contract Start and End date. Any rules held against this contract will adhere to the start and end date. Therefore, any sales uploaded that sit outside of this period will not be processed based on the terms of this contract.

You can also add a Royalty Statement start date. This will stop statements from being generated prior to the specified date. Please ensure that the statement start date, if specified, is the first day of a royalty period that you have set up in Stison. Any sales that are uploaded with a sale date prior to the statement start date will be processed in the first royalty period after the statement start date. This will be true provided that these sales have not been included in any other statement.

2. Select ‘Create’, which will then take you to this page

3. To link this contract to a title, navigate to the Books / Links tab, and select Create / Edit Links. Here you can select the title / product forms that this contract applies to. More detail is provided below.

The following text will take you through the information that you can store in a Royalty Contract, on a tab-by-tab basis. 

THE GENERAL TAB

When you select a contract, you will first be taken to the General tab, as shown above.

This tab will show you the Contract Name and Number, Contract start and end date, allow you to add notes to be held against a contract, and it will allow you to provide an alternative name by which the contract should appear in statements if this is applicable.

This tab also details the royalties applied under this contract.

You are able to create new Royalty Rules from this page. Selecting ‘Create New’ will take you to a page in Royalties where you can follow the process detailed on this page to create a royalty rule.

THE PAYEE TAB

The Payee Tab within Royalty Contracts functions in the same was as the Payee Tab within the Royalties page. As such, please see this page on how to use this tab.

THE OPTIONS TAB

For more details on the options tab, please see this page.

THE BOOKS / LINKS TAB

Here, you can assign the titles that this contract applies to. Select 'Create / Edit Links' and the following will appear. You can either type in the title, or use the magnifying glass symbol to find the relevant title.

You can assign more than one title per contract, where this is appropriate. Simply select Add another title.

Similarly, to remove a title, use the '-' symbol to the right of the magnifying glass.

If this contract applies to a title that is still within the Editorial process, you can link it to an Editorial product. Navigate to the 'Editorial' tab of the pop up:

Finally, you also have the option to link this contract to a Rights contract. To do so, navigate to the 'Rights' tab within the pop-up:

THE ASSETS TAB

The Assets Tab allows you to upload a copy of the actual contract. We recommend that you do so in PDF form, for ease of access for those accessing it via this tab.

This is intended to allow this record to become the single repository of information for this title for all those who may wish to access it.

To upload a file, select 'Upload'.

To remove a file, select the file using the Left hand check box, then select 'Remove Selected'

THE ADVANCES TAB

In the Advances Tab, you can store information on advances that have been paid, and advances that are to be paid in the future.

To mark an advance as Paid, and store it within the Payments / Advances page, simply check the 'Paid' checkbox on the far right of the entry. Once you mark an advance as paid, it will be included in your Pay Runs.