Bulk Uploading Contributors against Titles

When uploading your bibliographic data, the details of the contributors (eg authors, illustrators, editors) is a key piece of information that you may wish to upload in bulk.

TIP: the column that indicates 'contributor role' must relate directly to the contributor roles available in the drop down menu in Title Management. For example, if your contributor is an author, their role would be 'By (author)'.

If you have a single contributor...

If your title has a single contributor, you can simply include the following columns: Contributor Name, Contributor Role. Here, you can include additional details as well. In the example below, we have included Contributor Statement. On upload, simply map the columns headings to match the data included in each column. 

If you have a single author, editor and / or illustrator...

In instances where you have more than one contributor, but only one per role, you can also upload this data using the following mapping:

• Author Firstname, Surname
• Author Surname, Firstname
• Editor Firstname, Surname
• Editor Surname, Firstname
• Illustrator Firstname, Surname
• Illustrator Surname, Firstname

Please note that this is limited to the roles of author, editor and illustrator, and that the first name and surname should be separated by commas.

If you have more than one author, or you wish to specify a different contributor role...

If you have more than one author (or any other role), or you have contributors whose role is something other than an author, editor or illustrator, you can use the following column mapping to upload this information:

As you can see in the above example, you can also include details such as contributor statement when doing this sort of upload. Please note, that in this instance, the contributor statement would be a combined one.

Here, you are limited to 7 contributors per upload. If you have more than 7 contributors on a title, you will need to do multiple uploads.

Import Multiple Contributors?

You will notice when you are uploading bibliographic data to Stison, that on the column mapping screen, there is a field which you can select titled 'Import multiple contributors'.

The majority of uploads in Stison are additive (ie they will simply add data, rather than removing and replacing what is already there). Contributors are an exception to this rule. As such, if you wish to add more contributors to a title after the initial upload, you will need to check this box. This will ensure that the contributor details that you upload will be in addition to those already in the system, rather than replacing them.

Tips & Tricks

Please note that if you upload contributors to a title, and they do not already exist on Stison (within 'Contirbutors' or 'Contacts), a record will be created for them. As this record will only contain the information specified at title level, we would recommend uploading contributor specific information (such as addresses). For guidance on how to do so, please see here and here.