Creating a Rights Contract

Before creating a new rights contract, you need to first have configured your rights descriptions. Once those are in place, you can begin to add your contracts.

To do so, navigate to Rights --> Contracts.

Click on the Create New button and you will be taken to the following screen where you will input a lot of the key data related to the contract:

Check the relevant Linked to box: either All Editions (Work) or This Title (Content) or This Format.

Find the title you are creating a new rights contract for in the Book field.

Select Rights Type from the drop-down menu, which will be populated with the Rights Descriptions you previously created.

Enter the Contract Name, Contract Date, the Contract Number and select the dates: Contract Publication Date and Actual Publication Date.

Pub. Season: This is an internal classification for publishers to help group titles by season. This is also available as a filter, as a column, and in your downloads. To access this feature, you must first configure your publication seasons in Title Manager.

In the Type & Executed section, use the drop-down to select whether the Agreement Type is a Sale or a Purchase. You can also check whether this is a Head contract as well as the currency type used. Also, check the correct boxes for the Status of your contract, if it is a Proposal, Pending, Executed or Rejected. 

Under External Identifiers, enter the ISBN and ISBN13, enter the Foreign Title of your book (if available). 

Under the Contacts section, select the Company with whom you are making the contract, as well as the Primary Contact.

Under the Agent section, enter the Organisation and the Agent Contact. Add a Description in the space provided - this will be useful for future reporting.

You can upload the Contract by clicking on the Choose file button, which will enable you to select the correct file from your device. To add another file, click on Add another file. This allows you to upload and store all the documents related to this contract.

Check the correct Date Restrictions? boxes: either Date Restriction?, Reverted or Renewed where appropriate. 

When you click on Date Restrictions, two fields will expand: Start Date and End Date. When you click onto Reverted, the date of reversion will need to be added alongside the tick box.

Please note that this information will be used for the Expiring Rights section of the Rights module.

The next section will have several tabs and are as follows: 

Copies/Fees: 

This subtab is for recording information relating to copies and fees. 

Initial Print Run: Record the number of copies produced for the title's first release. 

Author Notified: Click on the checkbox to expand the field and record who notified the author.

Under the Fees section, you can record the Digital Fee and the Audio Fee and select the checkbox if they have been paid.

Under the Copies section, you can select the checkbox if required (Copies Required?), record the Quantity of copies, the Format, the Sent Date and Received Date as well as the Sent Date and Received Date of Author Copies.

Co-Edition: 

Use this tab to record the details of the contract if the title is a co-edition. Check the boxes if the title is a Reprint? and whether the License is a Paperback, Hardback, eBook or Audio. Record the Expected Date and the number of Units in the respective fields. You can also input the Price/Unit as well as the Currency.

Under the Fees section you can input the Fee Type, the Fee as well as the Currency using the drop down list. 

Files: 

Use this subtab to record details of files being sent and received. Click on the Sent File? and Receive File? boxes to expand the fields and enter the dates when the files have been sent and received. Use the Comments field to record any notes.

Rights Schedule: 

Clicking on the blue text will navigate you to a new tab where you can create a new schedule template. See below: 

Click on the copy existing schedule button to copy an existing schedule. You can create schedule templates from the Production Admin menu of your Production module. 

Organisation: Select the Organisation using the drop down menu.

Form/Class: Choose a format from the list of options in the drop-down menu, which contains all of the possible publishing formats (ie Book, Video, PB, HB). If you are creating a general Default schedule, then leave this item at Default. What you are doing is creating schedules that can be lumped by product type or form.

If you want a format that is not on the list, click on the little blue button called NEW and you will be able to type a name of your format manually. To go back to the drop-down menu, click on Select existing.

Schedule Type: Choose a format from the list of options in the drop-down menu. Leave this as Rights as you're creating a Rights schedule. 

Task: Choose a task from the list of tasks that you have created from the Production Admin menu. To create tasks, navigate to Production Admin-->Tasks/Costs.

Enter the duration of the task and the period (either days, or weeks). Check the boxes to mark whether your task is immoveable and/or a milestone. 

Follow Up: 

Select Next Action and Due date. Choose Assignee from the drop-down list of your already configured assigners or click on the note symbol to enter a new one. 

Select a Follow-Up Date and check a correct Repeat? box. There is also space for a Follow-Up Note.