Title Manager (TM) is the bread and butter of the Stison software - it is the part of the system where your title's data is stored, and from where you can do innumerable things, such as but certainly not limited to, sending your data via ONIX to retailers and booksellers, generating AIs and other marketing material, populating your company website, storing information about the various people involved in the creation of your titles etc.
Please note that the Stison Title Manager system has many elements within it, but that not every publishing company will need all of these elements. You may not publish academic journals, for instance. So the following items are those that are most likely to be within your Title Manager system.
Books: When you access your titles in Title Manager, you will enter the part of the system that we refer to as the main books screen. This is where you will see a complete list of your active books, as shown in the screen shot below.
There are three key components to this screen: Searching, Filtering and Actions. Each of these is detailed below.
The total number of titles on your system is displayed under the Records Found heading. In the sample below, the system has 77 titles on it.
- To search for a title manually, type the name into the Search for box and click Go.
- To round up a specific set of titles on the screen, click on the Advanced Filters button. A new window will pop up with the option to Select Filters to apply. Choose accordingly.
- Custom Columns: To add or remove columns from the screen, click on Columns. Choose the relevant item from the drop-down menu and a new column reflecting the data will be added to your screen. You can also change the sequence of the columns by dragging the cross icon up and down.
- Custom Query: This will allow you to choose the columns you wish to see and add what restrictions you wish to place on the data. You will be able to choose what constraints are applied across the query with drop downs on greater than, less than, equals, contains etc.
- To add a column of images, typically covers. To remove this column, click on Hide Icon.
- After ticking a set of titles you want to remove from the system, click on Remove Selected. If the publication date is less than 3 months in the future, the titles will be archived instead of deleted, as the system assumes you have already sent the records to the biblio agencies. To achieve Nielsen’s Gold Standard, you must submit your title records a minimum of 12 weeks ahead of pub date, bearing in mind that most wholesalers and retailers expect title information 6 months ahead of pub date. For more information about why you need to archive titles on your Title Manager system, go to page 9.
- To view the titles that missed their pub dates and were cancelled from your publication schedule, click on Show Archived. To return to your full title list, click on Show Active.
- After manually clicking on the boxes beside a set of titles, click on Show Currently Selected and a list reflecting those specific titles will come up on the screen.
- To create a new title record, click on Create New this will take you to a new screen and you can start creating a new tile.
3. Editing A title
- You can adjust the order of the books as they appear in the list by clicking on the column heading, for example: Title; this will reverse the order of alphabetisation.
- To amend the information of a book already on your system, click on the title name and make changes to the fields where appropriate
You can also quickly change the status of a tile using the traffic lights. These allow you to Add and Remove from ONIX files (Left hand side), Show on Web (second from left), Mark as bestseller (third from left) and hide or show the title (Right hand button).
Hidden titles can be found by selecting the show hidden button on the top menu bar indicated in point 2.
Contributors: This is the part of Title Manager where you can view and manipulate information related to your contributors. These can be people or corporate partners alike. The following screenshot shows you a thumbnail view. You can add contributors directly through this screen, which will automatically add the details to the Contacts portion of the system.
You can also access and manipulate the information within this portion of the system via the Contacts section of Stison. Whenever you add a contact and tick 'contributor', the information will automatically be filtered through to the Contributor section of TM.
Book Sets/Series: Within the Book Sets and Series section of the system is where you can add your book set and/ or series titles. In the screenshot below, you can see some sample Book Series names.
These are then filtered through into the Sets tab or Publisher tab located with a title's record. The following screenshot shows you an example of an added Series title, with the information menu is visible so that you can see where the information goes, as marked by the red circle:
For added ease of information, you can also view all of the titles allocated to a particular series by going back into Sets/Series - Series and clicking on a series name. Following is an example of what we mean:
Categorisation: Here is the part of the system where you can upload or manually add a wide range of categorisation for your titles, as shown in the following menu. This includes categories that you may want on your AIs, on your website or perhaps Pub Seasons that you want allocated to various titles on your system so you can get a sense of your pub schedule.
There is detailed documentation available to help you add any of these to your system.
BICs/BISACs: These are the industry standard categorisations for retailers in America and the UK. This is the part of the system where they are stored, allowing you to then draw from here when you are in a title's Subject tab, as shown in the following screen grab: