Uploading Covers and other content in Asset Management

The easiest way to add a cover image to a title record is to find the relevant title and add a jpg with the Media Tab. 

However, Stison understands that you may have several cover images that you are ready to add to your system at the same time.You could have a large backlist that you are integrating into the Stison system from another, for instance, and adding them each individually would take more time than you have to spare. Or you may even need to change a number of cover images for any reason.

You can also upload ebooks, internal spreads, additional cover images (such as FC and BC) in this screen. For more details, skip ahead to 'Uploading other content'.

In order to complete a bulk upload, you must first remember the following rules regarding cover images:

1. Files must be saved as JPGs (not TIFFs)
2. Name the JPG using the title's 13 digit ISBN so that the system knows where to place it. The file name must only include the ISBN - if it has anything else included, it will be marked as an 'other asset', rather than a cover. The name should read as 'ISBN.jpg'
3. A cover (or file of folders) must not exceed 40M in size - we recommend that all cover images be saved at a maximum of 150 DPI.
4. The image must not exceed 1400 px in either dimension. Nielsen only allow cover images that are a maximum of 1000 pixels in anyone direction.

Navigate over to the following part of your Title Manager system: Asset Management - Cover Upload. You will find yourself here:

Please note that in the screenshot above, you can see that we have ticked the 'Replace Image' option, which means that any cover upload will be deconstructive - in other words, any previously held cover images will be replaced by the new.

As you can see above, you can upload your covers in one of two ways:

Uploading Individual JPGs:

If you click on the blue Upload Files button, the following screen will appear:

Simply drag and drop the cover(s) you want to add into the box that comes up on your screen. The items will then be listed, as shown below:

 To remove a cover, click on the item we have highlighted in the red square above.

The total size of the files uploaded appears where the red circle has been placed. 

When you have added all of the relevant items, click on the Start Upload button that we have marked in the red star. The status column will start to change from 0% to 100% as the files are uploaded onto the system. When all is completed, you will be taken back to the main Cover Upload screen. The covers will have successfully been added to the relevant title records IF they were saved as the 13 digit ISBNs.

Uploading a zip file:

Alternatively, you can upload a zip file by searching through your computer. Click into the Choose File button located in the Zip File field, which is beside the red circle in the image below.

Remember that this file must not exceed 40M.

Select the relevant folder from your computer and then click on the blue Update Button. The name of the file will appear on the screen, as shown below:

Once you click on Update, the system will begin to retrieve the items from the folder and will try to allocate them to the relevant title records. In the following screen shot, we have shown you what will happen if the covers are not saved accurately:

If there are no errors, then the screen will reflect that the upload is complete. We suggest cross referencing a small selection of the uploaded covers to ensure it worked.

Please be patient; the images will be linked but it may take some time. 

Uploading Other Content

To upload other content using this page, the steps are exactly the same. The only difference lies in the naming convention of the files that you are uploading.

Any JPEG file that is simply 'ISBN.JPG' will be read as a cover image.

If you wish to upload spreads, for example, you will need to use the naming convention 'ISBN.IN01.JPG', with IN01, IN02 and so on indicating the spread number.

If you upload anything that is not a JPEG, it will not assume that it is a cover image, and it will automatically be filed under 'Other Assets'.

Finally, whilst selecting 'replace images' allows you to replace cover images, the same does not apply for any other type of file. You will need to manually delete these.