To create a new Rights Contract, you first need to select Configuration from the main Rights menu, and then click on Description. You will be taken to this screen:
The screen will be empty if you haven't already created any Rights Descriptions. To create new descriptions, click on the Create New button and you will be taken to this screen:
Enter the Label and check the "contract's" Rights Type check box. Then click on the Create button.
Now you are ready to go back to the Contract section from the main Rights menu. When there, click on the Create New button and you will be taken to the rights screen:
Check the relevant Linked to record box: either All Editions (Work) or This Edition (Content). Find the title you are creating a New Rights Contract in the Book field. Select Rights Type from the drop down menu, which will be populated with the Rights Descriptions you previously created. Enter the ISBN and ISBN13, enter the Foreign Title of your book, select the Company with whom you are making the contract, as well as the Primary Contact and Agent.
Add a Description in the space provided.
In the Type&Executed section, check the correct boxes about your Agreement Type whether it is a Proposal, Sold, Purchased. Also, check the correct boxes for the Status of your contract, if it is Pending, Executed or Rejected.
In the Contracts section select the dates: Contract Publication Date and Actual Publication Date.
Enter the Contract Name, Contract Date and upload the Contract by clicking on the Choose file button, which will enable you to select the correct file from your device. To add another file, click on Add another file. This allows you to upload and store the documents related to this contract.
Check the correct Date Restrictions? boxes: either Date Restriction? or Reverted where appropriate.
The next section has several tabs. The first one is for the Territories in which this particular co-edition will be sold. To set Permitted Territories for your Rights Contract, select from the drop-down menu. To add another, click on Add another territory. To delete a territory, click on the bin symbol in front of the relevant territory.
To exclude a territory, click on the Exclude Territories on the right-hand side and new fields will show up:
Select a territory you wish to exclude from the drop-down menu. You can exclude as many territories as needed by clicking on Add another territory.
Follow this same procedure for setting Countries and Languages.
Clicking on the Copies tab will open up new blank fields as displayed in the following image:
Check the box Copies Required? if relevant. Enter the Quantity, Received Date and then check the Format boxes.
The next tab is for Advances/Costs where you can add info about the costs and advances related to this contract:
Check Owed by (Your Organisation) box if you are the one who purchased the rights, or Due to (Your Organisation) if you sold the rights. Enter the Agent Percent, Royalty Percent and Digital Fee. Check the Fee Paid box if the fee is settled.
Below that section are fields where you can add the Advance amount, and select correct Currency, select Due date, enter Invoice number, Inv.Date, Inv. Due Date and check the box if it is Paid.
Co-Edition tab new section opens where you can add information about co-editions:
Check the Reprint? box if relevant. Enter the Expected Date, Units, Price/Unit, Currency and Exchange rate.
The Files tab allows you to keep information about files you have sent or have received:
Clicking on the Send File? and Receive File? boxes to display new fields. On the image above, only Receive File? is checked and therefore the new fields that come up are only for filling in information about a received file. Select the Received date and add any Comments you might have.
The last tab is the Follow up tab:
Select Next Action and Due date. Choose Assignee from the drop-down list of your already configured assigners or click on the note symbol to enter a new one.
Select a Follow-Up Date and check a correct Repeat? box. There is also space for a Follow-Up Note.
When you are finished, click on the Create button and your Rights Contract is ready.