Pre-production allows you to track a book from an idea to the final realisation. Conceptually it is a place to record manuscripts received or ideas that may never make it into reality. It is the point to manage next actions, and any correspondence. This area can be flexed to include workflow and status with permission control on which staff can progress titles between which statuses. Linking these workflows into the production meetings area can make it a useful tool for tracking which titles were discussed at which meetings. It can also track orders, P&L, generate AI and general status of the long lead of title creation. Pre-production also has comprehensive audit functionality.
To create a new title that doesn’t exist in Title Management click on the Production module from the main menu and then on Pre-production.
This will take you to the new screen that will have the list of titles that are already in pre-production or there will be a blank screen if none currently exist. Click on Create New tab at the top of the screen, marked with an red arrow in the image below:
This will open a new window with empty fields to fill in:
First choose the Status (& workflow if configured) of your proposal from the drop down menu (marked with a red arrow in the image below): is it a draft, under development etc. The drop down menu will be populated with the statuses you have already set up in the Production Admin > Production Status. The Status fields allows you to track a project through a series of phases and report on each of these. In addition it can be used to create an automated approval process and manage workflows.
If you are working on a reprint you can chose Copy Existing record, and click on a looking glass symbol and the list of your existing projects will show up. Chose the one you want to work on:
If it is a completely new title just fill in the blank fields.
Chose the organisation from the drop down menu.
Full Title: This does not need to be the final title of the work you can change it later if needed.
Sub title: Same as title it doesn’t need to be the final sub title and can be changed later on in the process.
Edition: Chose from the drop down menu
Subject: Chose the subject from the drop down menu. What is the primary subject that this project is about? You can find more information on Subjects on the title manager subject page.
Language: The primary language of the work.
Synopsis: Add a brief summary of the book.
Add any Comments you might have and add Author Bio.
Receiver / Proposer The person who raised this project. This will auto fill on creation.
Source: This allows you to filter and report on the different channels that each new title comes through. The options are: Idea, Acquisition, Proposal, Submission or Translation.
Choose from the drop down menu if your proposal is a part of your existing Series.
Choose from the drop down menu the Imprint that the project belongs too.
Add your planned Publication date and add an internal Project number for the reference.
Fill in how many pages the manuscript has in Ms. Pages field.
Add a description about Target market and comments about Competition.
Upload your Cover Image if you have one, this also doesn’t have to be the final one at this stage.
At the bottom of this page you have more fields to be filled in as seen below:
Choose your Next Action from the drop down menu for example Chase contract, Review manuscript etc. Or you can type in a new Next Action by clicking on the blue notes symbol (in the red square on the image below):
Add the Due date and a member of your team as an Assignee for this action, you can click on the team blue symbol (in the red square in the image below) to choose from the drop down menu from your existing team or click on the blue notes symbol to type in the name of the new one:
Now you can fill in the information about the Format of your proposal:
Select a Format from the drop down menu (paperback, e-book, etc) and if it is Co-Edition or not. Fill in the number of Pages add Height and Weight add any Description of the format of the proposal, fill in the info about Binding, Cover Details and Paper details.
Choose from the drop down menu how many colours you want to use, for example is it a full colour cover and text, black 4/1 or you want an extra colour and text black 5/1, or any other combination you might have in mind.
You can add as many rows as you need by clicking on Add another row.
Then you can add price of your proposal in different currencies as seen below:
Now you can add comments about your Key Selling Points- is it the lowest cost, the highest quality or the first-ever product of its kind etc:
Other Assets: Here you can upload additional documents like author questionnaires or any other documentation. To remove a document from Other Assets just tick a box in front of a document you want to remove and then click on Remove selected button.
Once you have done this click on Create (or Update if you are editing) at the bottom of the screen and the record will be saved.
You do not need to fill all the fields on initial save.
If you have a decision on progression, choose from the drop down menu Approved or Rejected. This should be left blank initially.
Archived: Select this check box if you wish to archive a particular project. This will not delete a project but will archive it and remove it from the live screen so that you can review it again in the future if you wish.