Changes in Royalties
There have been some changes to the royalties functionality that should make management of royalties easier. Namely the royalty rules can be applied to multiple titles and can be applied over multiple formats. Escalation can also be implied at the rule level.
Royalties were unique across book, entity & sales type. So if you wanted a rule to go across more than one book you had to create a copy of the rule. To escalate across rules you needed to manually add an escalator to manage the escalation.
Royalty Contracts are linked to Works/Content. They take the name of the work that they are linked to.
At the moment a title can only take one royalty contract. This may change in the future.
Multiple royalty rules can exist under a contract. Each rule is bound to an entity/contributor, sales type & a selection of formats.
There is a new menu item: Royalty Contracts.
Ideally you shouldn’t need to use this. This is just a top level view of contracts as a new navigation point. If you navigate into royalties as present, the escalation to contract level will happen automatically.
When you “create new” from royalties - if there is no contract on the title already - the system will create the contract with the same name as the title. You may edit the title but there shouldn’t be any need to at present as it has no effect elsewhere.
Within a contract you can see other rules that are on that contract. You can also see payees and escalate options.
NOTE: There is protection in contract admin to stop a duplicate contributor, sales type & format combination.
You may have multiple contributors and books on a contract.
Each royalty rule can only cover one contributor and sales type. If you need to cover multiples set up multiple rules.
Royalties admin has a new “select a contract” at the top of the screen. If you wish to use an existing contract you may select it from here. For example if edition two of a title is covered by the same contract as edition one, you can select the contract you made for edition one.
Once a contract is selected you will see the applicable rules for the contract shown in the list. You can turn off a rule via the slider on the left.
You can use the old version of the system whereby you can turn rules on and off for a format. You cannot remove a rule from here. You may only switch it off, as it may apply to other formats.
Note: if you switch off a rule, then add some new rules, the edited form will not pick up the new rules automatically. Therefor it is preferable to edit the rule to omit the form if possible.
If you have no applicable contracts at present, when you click create new it will create a contract with the same name as the current title.
There are two new fields when editing a royalty rule.
Applied to forms: is a selectable set of product forms & e-forms. In this manner we can say that this rule applies to these forms. You must select each of the forms that are applicable.
Escalate: This will automatically link the escalation across editions & forms. So if you have a unit break escalation and the paperback & hardback should influence each other, this will now happen automatically. You do not need to set up the influencers. Similarly, if edition two and edition one have the same contract rules and the escalate option is turned on, the copies from edition one will automatically be used to influence edition two.
More details on setting up Royalty contracts can be found by following this link.